You spend on webinars, dinner seminars, and referral marketing to fill your calendar, then a prospect who asks for a meeting waits two days for a reply because you were in an annual review.
Book a CallWe build an AI sales agent that answers every inquiry within minutes, asks each prospect about assets and retirement goals,
And books the intro meeting, while every piece of investment advice stays with your licensed advisors.
A financial planning practice runs on advisor hours, and those hours are the one thing you cannot buy more of. You pour money into retirement workshops, Social Security webinars, and referral relationships with CPAs and estate attorneys, and the prospects show up.
Then the intro-meeting request sits in an inbox while you are across the table from a client reviewing their plan. By the time you reply, the pre-retiree who wanted to talk about rolling over a 401k has booked with the advisor down the road who answered the same afternoon.
The lost prospect is rarely a marketing problem. It is a follow-up problem.
An AI sales agent closes that gap. It replies to every inquiry within minutes, asks the questions you would ask about assets and timeline, compares the answers with the minimum in your facts file, and books the intro meeting onto the right advisor’s calendar, so your seat time goes to prospects who belong in the room.
Two things bleed value out of an advisory pipeline, and manual follow-up loses both. The first is speed: a prospect who requests a meeting is often talking to two or three firms in the same week, and the practice that responds first usually earns the appointment.
The second is fit. Without a screen up front, your calendar clogs with meetings that were never going to become clients, someone with no retirement assets and no near-term event, while a serious pre-retiree waits behind them.
Seminars make it worse. A room of forty attendees produces a stack of warm names, and most never get a second touch because your team is back servicing clients the next morning.
Every week those inquiries and RSVPs go cold, your cost per new client climbs and the marketing you paid for quietly underperforms.
A production system built around how an advisory firm actually finds, qualifies, and meets prospects,
From the first website inquiry through seminar RSVP replies, the intro meeting, and follow-up for prospects who go quiet.
It answers every new inquiry from your website, webinar and seminar RSVPs, referral introductions,
And advisor-matching sites within minutes, at any hour, so a prospect hears from your firm while they are still deciding who to meet with.
It asks about approximate investable and retirement assets, held-away accounts, retirement timeline, and whether the person already works with an advisor,
Then compares the answers with the minimum and ideal client profile in your facts file so you meet with prospects who fit.
It replies to RSVP emails and web-form sign-ups, and after a dinner seminar or Social Security webinar it answers attendees who write in and follows up with those who go quiet, to book the one-on-one,
So a room of warm names turns into meetings instead of a forgotten list.
It offers open times and books the intro meeting straight onto the assigned advisor’s calendar,
Sends a confirmation to the prospect’s email, and gives the advisor the full thread so the meeting opens warm.
It answers clients who write in to book an annual review and introductions from CPAs and estate attorneys, offering open times on the right advisor’s calendar,
Keeping those requests from sitting unanswered during busy stretches.
It works through your calendar, email, text number, and web forms, so every inquiry, answer, and booking sits in a thread your advisors can read,
And your team keeps working in Redtail, Wealthbox, or your CRM as it does today. The agent does not connect to them.
When every inquiry gets an on-brand reply within minutes and the key questions are already asked, the marketing you already pay for gets a prompt answer and a meeting offer. Advisors stop chasing forms and sitting through mismatched intros, and spend their hours planning for people who belong in the book.
Seminar and webinar names get a reply and a follow-up instead of being forgotten, review and referral requests stop sitting unanswered, and principals read a weekly report of inquiries received, answered, booked, and handed to a person.
A meeting request from your website or a webinar rarely tells you whether the person is a fit. Fit is invisible on a contact form, so advisors either take every meeting or guess, and both waste the scarcest resource a practice has. An hour with someone holding forty thousand dollars in checking and no retirement accounts is an hour that a pre-retiree rolling over a seven-figure 401k did not get.
The agent asks those questions within minutes of an inquiry arriving. It asks what an advisor would open with: approximate investable and retirement assets, whether those assets are held away in an old employer plan or a brokerage elsewhere, whether the person already works with an advisor, their target retirement date, and what prompted the outreach, a rollover, an inheritance, a business sale, or a Social Security question. It compares the answers with the minimum and ideal client profile in your facts file, books prospects who fit onto the right advisor’s calendar, and sends those below the line to a named person on your team, who decides on a planning option or a longer follow-up, so your seat time goes to the meetings worth taking.
Interest fades fast, and a prospect deciding between firms will meet with whoever makes it easy. The agent offers open times, books the intro meeting onto the assigned advisor’s calendar, and adjusts to whether that advisor takes new prospects by video or in the office. It sends a confirmation to the prospect’s email, offers new times when someone asks to reschedule, and keeps the thread so a warm prospect does not vanish over a missed slot.
Before each meeting the advisor can read a short thread: the assets and timeline the prospect reported, the event that triggered the inquiry, and the questions they raised, so the conversation opens where it should instead of starting from a blank page. Every step stays in a thread the client-service team can read, so they can see what was promised and when.
Retirement workshops, Social Security and Medicare webinars, and dinner seminars are how many practices fill the top of the funnel, and they are also where the most value leaks. An event produces a list of registrants, attendees, and no-shows, and the follow-up that turns that list into meetings is exactly what a busy team drops the next morning. The agent handles the replies and follow-up for everyone who writes in or signs up.
It replies to RSVPs and answers questions about the event from your facts file. After the event, when an attendee writes in, it opens the one-on-one conversation, and when an attendee goes quiet it follows up until they reply or a person on your team steps in. It separates the attendee who asked a pointed question about their pension from the person who came for the dinner by what they write, books the engaged ones onto an advisor’s calendar, and your weekly report counts how many inquiries came in, were answered, and were booked.
An agent that lives outside your daily tools just creates rekeying, so it works through the ones your practice already uses: your calendar, email, text number, and web forms. Your team keeps working in Redtail, Wealthbox, or a platform such as Salesforce Financial Services Cloud, Practifi, or AdvisorEngine as it does today. The agent does not connect to them, and we will say plainly on a call what it can and cannot do with the tools you rely on. Every thread is readable by your advisors and client-service team, so the questions asked and the booking sit in one place.
On the intake side it picks up inquiries from your website forms, webinar and seminar sign-ups, referral introduction emails, and notification emails from advisor-matching sites, and meets the prospect by text or email, carrying one thread across whichever they prefer. Because it handles every inquiry the same way and your team can read each step, the weekly report of inquiries received, answered, booked, and handed to a person finally shows what your marketing produces.
Giving investment advice is a licensed, regulated activity, and the agent is built to stay well clear of it. It does not recommend a security, fund, annuity, or allocation, it does not comment on whether a prospect’s current portfolio is right, it does not project returns or make any performance claim, and it does not assess suitability. It gathers information, answers general questions about your firm, your service, and your process, follows up, and books the meeting. Every recommendation and every planning judgment belongs to a licensed advisor holding the right registration, and the thread goes to a named person on your team, with a short holding message to the prospect, the moment a conversation turns toward specific advice.
How your firm is regulated shapes how the agent talks. An RIA answers to the SEC or its state under the Investment Advisers Act with a fiduciary duty, a registered representative answers to FINRA and Regulation Best Interest, and the SEC Marketing Rule governs advertising and any testimonial or endorsement. We are not your compliance department and we are not your attorneys, and we do not promise regulatory outcomes. What we do is build the agent so your firm can stay inside the rules your chief compliance officer sets: general-only language that steers advice to an advisor, a reply of STOP recorded so nothing more is sent, any disclosures your CCO requires, and a thread your reviewer or an examiner can read. In the first week every reply waits for your approval, so your CCO sees it before anything goes out.
Engineered With AI is run by engineers who ship production systems, not scripted demos.
We understand how an advisory practice grows, from a webinar registrant to a screened prospect to a funded relationship, and we build an agent that holds up when a seminar fills your inbox overnight and stays firmly inside the boundaries your chief compliance officer sets.
The agent speaks the language of investable assets, held-away accounts, rollovers, and retirement timelines, and it works the channels advisors actually use: seminars, webinars, referrals, and website inquiries.
Replies draw on your approved facts file and bookings go on your calendar, so advisors and client-service associates can read every thread, keep working in Redtail, Wealthbox, or their CRM, and have no bolt-on tool to check.
The agent answers clients who write in to book an annual review and introductions from centers of influence, offering open times, so growth from existing clients keeps moving while you capture new prospects.
The agent gathers information, answers general questions, follows up, and books. It never recommends a security or product, opines on a portfolio, or gives investment advice. Anything requiring a license hands off to a licensed advisor.
They automated the process work that was quietly eating our week. It runs now without anyone thinking about it, which is the only real test.
Our marketing operations are automated end to end. We brief the outcome and the workflow handles the rest.
They built the automation around how we actually work rather than making us change to fit a tool.
Book a call. We will map how prospects move through your firm today, from website inquiry and seminar RSVP to intro meeting, show you where they go cold, and scope the AI sales agent we would build to capture them.
Book a Call