Your office, retail, and industrial listings on LoopNet, Crexi, and Buildout draw inquiries at every hour, then sit while your associates are out on tours or heads-down in underwriting.
Book a CallWe build an AI sales agent that replies to each leasing or availability inquiry within minutes, asks about the requirement, and books the tour onto the right broker’s calendar.
A commercial deal takes months to close, so firms treat every inbound inquiry as precious. The problem is that inquiries do not wait.
A tenant rep sourcing 30,000 square feet of office space emails five landlords the same afternoon, and the first firm to come back with the availability, the asking rent, and a tour slot is the one that gets in the door. Yet the broker who owns that listing is usually mid-tour, on a call with an existing client, or buried in a model.
The inquiry lands in a shared inbox and sits for a day. An AI sales agent replies within minutes, at any hour, gives the space details from your approved facts file, asks what the requirement actually is, and puts a prospect with the key details already collected in front of the right broker before a competing building books the tour first.
In commercial real estate the money does not leak inside a deal, it leaks before the deal ever starts. An availability inquiry that waits eighteen hours has usually already toured two competing buildings.
A tenant rep who cannot get asking rent and floor plans quickly moves their client to a landlord who answers. Meanwhile your senior brokers are the bottleneck by design: the same people who close eight-figure investment sales are the ones a listing inquiry has to wait on.
Marketing budgets keep those listings live on CoStar and LoopNet regardless of whether anyone replies in time, and the requirements you paid to attract quietly become someone else’s signed lease.
A production system built around how commercial firms field availability inquiries, ask about requirements, and protect senior broker time across leasing and investment sales.
The agent replies to leasing and availability inquiries that arrive as LoopNet, Crexi, and Buildout notification emails, through your firm website forms, and by email within minutes, at any hour, so a tenant rep shopping multiple buildings hears from you first.
It returns the space facts an inquirer asks for from the facts file you approve: square footage available, asking rent per square foot,
Lease structure such as NNN or full-service, floor plates, ceiling heights, parking ratios, and target availability dates.
It asks the questions in your facts file before a broker spends time on it: space size and use type, timeline and lease term, budget or rent range, expansion or relocation, and whether it is a leasing, buyer, or investment inquiry.
It offers open windows and books property tours and investor walk-throughs straight onto the assigned broker or associate calendar, replies to tenant-rep brokers by email, and sends a confirmation to the person’s email.
It books each tour on the calendar of the broker for that property type, submarket, or team, gives the analyst the full thread to underwrite from, and hands the conversation to a named person the moment it moves toward deal terms.
It books tours on the right broker’s calendar, a confirmation goes to the inquirer’s email, and your team can read every thread, so nobody has to ask what was said.
When every availability inquiry gets an accurate reply within minutes and reaches the right broker with the key details already gathered, the listings your firm markets get answered while the tenant rep is still looking.
Senior brokers stop triaging a shared inbox and spend their hours on active deals, analysts get the full thread to underwrite from, and principals read a weekly report of inquiries received, answered, booked, and handed to a person.
A residential lead wants a showing. A commercial inquiry wants information first: how much space is available, what the asking rent is, how the lease is structured, and when the space delivers. If your firm cannot supply that quickly, the tenant rep moves on to a building that can. We build the agent to answer those questions the way a sharp leasing associate would, drawing on the availability and flyer details you put in an approved facts file.
For each listing in your facts file it can return rentable square footage and divisibility, asking rent per square foot, the lease structure such as triple net, modified gross, or full-service, common-area charges, floor plates and ceiling heights, loading and parking ratios, and the target availability date. On investment listings it can share the marketing package basics such as building size, unit or tenant count, and where to request the offering memorandum, then pass the serious inquirer to the broker running the sale.
Senior brokers are the scarce resource in a commercial firm, so the agent does the asking that decides whether an inquiry is worth their hour. It reads what the prospect actually needs and collects the answers before a broker steps in, which keeps the listing desk from burning associate time on tire-kickers while a real requirement waits.
An agent that lives outside your daily tools gets ignored, so it works through the ones a commercial firm already uses: your calendar, your email, your text number, and your web forms. Every thread is readable by your team, and every tour lands on the right broker’s calendar with a confirmation to the prospect’s email. Your brokers keep working in Salesforce, VTS, Apto, ClientLook, or Rethink as they do today. The agent does not connect to them, and we will say plainly on a call what it can and cannot do with the tools you rely on.
The agent replies from the space facts in your approved file, so what it says matches what your marketing shows. It picks up inquiries from LoopNet, Crexi, and Buildout notification emails that land in your inbox, your firm website forms, and email, works out which building and suite the prospect is asking about, and carries the same thread across email and text, so context is never lost between the listing site, the broker, and the team.
Principals want a plain read on whether a listing desk is healthy. Each week you get a report of inquiries received, answered, booked, and handed to a person, and your team can read every thread behind those figures. That gives leadership a straight view of how many inquiries reached a reply, how many became booked tours, and how many went to a broker, while your brokers keep their own pipeline in the tools they already use.
The agent respects the line that a licensed brokerage cannot cross. It replies, answers space questions, asks a few questions, and books tours. It does not negotiate lease terms, price a deal, opine on value, or make representations that belong to a licensed broker. When a conversation moves toward an LOI, a counter, or valuation, it goes to a named person on your team with the full thread, and the sender gets one short holding message, so the human closes the relationship and the firm keeps every deal decision where the license sits.
We are engineers who ship production systems for real inquiry volume, not scripted demos.
We understand how a commercial firm runs its listing desk, the tools its brokers work in, and the difference between a leasing inquiry and an investment lead, and we build an agent that holds up when inquiries land across several markets at once.
Availability answers, requirement qualification, and tour coordination are core to the build, so the agent fits how leasing and investment-sales teams actually field inquiries rather than a residential portal script.
Replies draw on your approved facts file and tours book on your brokers’ calendars, so brokers keep working the pipeline they trust in their own tools and the team can read every thread.
Leadership gets a weekly report of inquiries received, answered, booked, and handed to a person, so decisions about listings and staffing rest on real numbers.
The agent replies, asks a few questions, and books tours. It never quotes final terms, prices a deal, or advises on value. Those decisions stay with your licensed brokers, and the thread goes to a named person on your team the moment a conversation needs one.
They automated the process work that was quietly eating our week. It runs now without anyone thinking about it, which is the only real test.
Our marketing operations are automated end to end. We brief the outcome and the workflow handles the rest.
They built the automation around how we actually work rather than making us change to fit a tool.
Book a call and we will map how leasing and investment inquiries move through your firm today, where they stall, and the AI sales agent we would build to capture them.
Book a Call