We build AI sales agents that reply to each inbound inquiry within minutes, book it on the right agent’s calendar, and follow up when it goes quiet across your entire roster, so no paid lead sits unclaimed in a shared pond.
Book a CallA single agent losing a lead to a slow reply is a bad day. A brokerage doing it a hundred times a week is a broken P&L.
Once you are running dozens of agents across one or more offices, the problem stops being any one person’s speed and becomes distribution: which agent gets the lead, how fast they claim it, and what happens when they do not. Leads bought at the brokerage level land in a shared pond, the fast agents skim the good ones, the rest cool off, and the numbers you report to ownership never match what you paid for.
An AI sales agent sits in front of every agent as the first reply and follow-up layer. It answers each new inquiry within minutes, books it on the right agent’s calendar from the rules in your facts file, and keeps following up on the ones your agents forget.
At brokerage scale the money leaks in the gaps between agents, not inside any single conversation. A lead assigned to an agent who is at a closing sits untouched for hours.
A lead in a first-to-claim pond gets ignored because everyone assumes someone else grabbed it. Older leads that need an eighth or tenth touch never get it because no one owns them.
You are paying portal and ad invoices at the brokerage level while conversion depends on the least reliable habit in the business, which is manual, individual follow-up spread across your whole roster.
A production reply and follow-up system built for how leads move across agents, teams, and offices, working through your inbox, text number, web forms, and calendars.
Your facts file lists which agents, teams, or offices take which price bands, areas, and kinds of inquiry, and the agent offers open times on that calendar, so the right agent gets the appointment and no one cherry-picks the pond.
It replies to a new inquiry within minutes, at any hour, and asks the first few questions.
A person on your team can read the thread and step in, and follow-ups stop when they do, so speed-to-lead is a rule, not a hope.
It replies to agents who ask about joining, follows up when they go quiet, and books recruiting appointments straight onto your growth team’s calendar.
When a message in a deal under contract touches dates, money, or paperwork, the agent does not answer it. It sends the full thread to a named person on your team, such as your TC, and the sender gets one short holding message.
It reports inquiries received, answered, booked, and handed to a person each week, so ownership can see what happened to the leads you paid for.
It books on your agents’ calendars and works through your email, text number, and web forms. Your team can read every thread and keeps working in the tools it uses today, such as Follow Up Boss, Lofty, BoldTrail, Dotloop, or SkySlope.
When the first reply is automatic and follow-up does not depend on which agent remembered, more of the leads you buy at the top have a chance to become real conversations, and more of those to become booked appointments across the roster.
Team leads stop refereeing the pond, ownership sees the same weekly counts, and the fastest thumbs stop winning by default.
At a brokerage the first question is less about how to reply and more about who should. We write the rules your business already lives by into the facts file, so the agent knows which team takes which kind of inquiry. You can list the details so a $1.2M listing inquiry, a rental, and a relocation lead are each offered times on the right desk’s calendar.
What changes the math is that each inquiry gets a reply and a thread. If an inquiry goes quiet, follow-ups run until the person replies or someone on the team steps in, and your team can read every thread. Leads stop dying because someone assumed a colleague grabbed them, and ownership can see what happened to each one.
One motivated agent can be fast. A roster of thirty cannot be fast at the same time, every hour, forever. The AI sales agent makes the first touch a property of the brokerage rather than a property of whoever happens to be free. It answers new inquiries that reach your inbox, text number, or web forms within minutes, asks the first few questions while intent is hot, and then books the appointment on the assigned agent’s calendar.
Brokerages grow on two engines: closing deals and adding agents. The same system that answers buyers can answer recruits. It responds to agents who inquire about joining, follows up when they go quiet, and books recruiting appointments onto the right calendar, so your pipeline of future producers does not depend on a broker-owner finding a spare evening.
On the deal side, the agent does not handle the paperwork. When a message in a deal under contract touches inspection, appraisal, closing dates, money, or documents, it goes to a named person on your team, such as your transaction coordinator, with the full thread, and the sender gets one short holding message. That handoff keeps the space between accepted offer and funded closing from turning into a scramble of missed messages across offices.
An agent that lives outside your stack creates work instead of removing it, so we build it around what every office already has: a calendar, an email inbox, a text number, and web forms. Your team can read every thread and keeps working in Follow Up Boss, Lofty, BoldTrail, Sierra Interactive, Real Geeks, Dotloop, SkySlope, or Brokermint. It does not connect to that software, and we will say plainly on a call what it can and cannot do with the tools you rely on.
Because the system sees each inquiry across your offices, the weekly report counts what ownership manages by: inquiries received, answered, booked, and handed to a person. Instead of arguing over anecdotes, your leadership reviews the same report each week, and every thread is there to read when a number needs explaining.
We are engineers who build production systems that hold up under real lead volume across many agents.
We understand how brokerage leads are bought, ponded, routed, and lost, and we build the reply and follow-up layer to match the way your business actually runs.
The facts file is the point. We write down your teams, areas, and kinds of inquiry so appointments land on the right agent’s calendar by design instead of by who grabbed it first.
Everything is booked on your agents’ calendars and readable by your team, so managers work from one thread per inquiry instead of scattered notes.
We send a weekly count of inquiries received, answered, booked, and handed to a person, so you can see where lead spend ends up and where follow-up lags.
From the facts file to the calendar setup to tuning against live conversations, a person builds the system and keeps it working, so your ops team is not left duct-taping vendors together.
Our marketing operations are automated end to end. We brief the outcome and the workflow handles the rest.
They built the automation around how we actually work rather than making us change to fit a tool.
They automated the process work that was quietly eating our week. It runs now without anyone thinking about it, which is the only real test.
Book a call and we will map how leads move across your agents and offices today, then show you the reply and follow-up agent we would build to close the gaps.
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